Norwood City Council
Council Chambers
June 9, 2009
A) CALL TO ORDER
The Council for the City of
B) PRAYER
C) PLEDGE OF ALLEGIANCE
D) ROLL CALL
On roll call, the following members answered present: Mr. Sanker, Mr. Schneider, Mr. Moore, Mr. Thornbury, Mr. Barlow, and Mr. Mumper.
E) AMENDMENT OF AGENDA
On a motion by Mr. Mumper, seconded by Mr. Thornbury it was moved to add Communication N-3. All members present voted “Yes”.
f) Request to address council on Agenda Items
There
were no requests.
G) REPORTS OF STANDING
COMMITTEES
1. Community Development Re: Vacant Properties, Housing Stock
The Chair
noted that Mr. Gabbard is now present.
On a
motion by Mr. Mumper, seconded by Mr. Sanker, it was moved to accept the report
from Community Development. All members
present voted “Yes”.
2. Finance & Audit Re: Appropriations
On a
motion by Mr. Mumper, seconded by Mr. Moore, it was moved to accept the report
from Finance and Audit. All members
present voted “Yes”.
3. Finance & Audit Re: Donation of Pumper
Mr.
Barlow read a letter from Chief Goodman to Service-Safety Director Joseph Geers
announcing the retirement of a 1980 pumper, which will now need storage. There
is a volunteer company in Marion County, Ohio which can use the equipment.
On a
motion by Mr. Mumper, seconded by Mr. Sanker, it was moved to accept the report
from Finance and Audit and to approve the donation. All members present voted
“Yes”.
H) SECOND
A) ORDINANCE IMPLEMENTING CHAPTER 5722 OF THE OHIO REVISED CODE 5722.01 BY CREATING THE CITY OF NORWOOD LAND REUTILIZATION PROGRAM AND ESTABLISHING THE CITY OF NORWOOD LAND REUTILIZATION FUND AND DECLARING AN EMERGENCY.
Mr.
Moore noted his desired to move forward and explained the purpose of the
Ordinance, noting the City has first rights to purchase over
Mr.
Schneider thanked the Law Department and Community Development for their
attention to this matter.
On a
motion by Mr. Schneider, seconded by Mr. Moore, it was moved to suspend the
rules and to hear the second and third readings of the Ordinance. All members present voted “Yes”.
On a
motion by Mr. Moore, seconded by Mr. Mumper, it was moved to pass the
Ordinance. All members present voted
“Yes”.
B) ORDINANCE ADJUSTING CERTAIN
On a
motion by Mr. Barlow, seconded by Mr. Mumper, it was moved to suspend the rules
and hear the second and third readings of the Ordinance. All members present voted “Yes”.
On a
motion by Mr. Barlow, seconded by Mr. Mumper, it was moved to pass the
Ordinance. All members present voted
“Yes”.
I) INTRODUCTORY
A) ORDINANCE TO CHANGE APPROPRIATIONS FOR THE YEAR 2009, AND DECLARING AN EMERGENCY
Mr.
Barlow gave an explanation for changes, including the tire changer and software
for the Building Department.
Mr.
Schneider asked if this would be a recurring cost of $10,000. Mr. Barlow answered that subsequent annual
fees are approximately $7,000. It is more than software, it includes a service
that is done throughout the region and is a huge improvement over our existing system.
Mr.
Thornbury asked if it is common to change our own tires or if an outside
service may be more efficient. Mr.
Barlow explained the past heavy usage and need ongoing. Mr. Sanker said it is
part of the operation of the garage. The Mayor concurred that having the
ability to change onsite is enormously more efficient than having a vehicle out
of service while waiting on pickup or dropoff of new tires.
Mr.
Schneider asked the Auditor if a support fee is part of normal software
costs. Mr. Stith replied that in general
support covers bugs, questions and frequent upgrades. Mr. Schneider asked if training was included.
Mr. Stith answered, “Yes”.
Mr.
Schneider asked Mr. Stith to comment on some of the further changes to the
Appropriations. Mr. Stith explained
necessary modifications to keys originally provided by the Deputy Auditor. Mr. Stith noted that he has ownership for
appropriations requests while Mr. Patterson has responsibility for expenses and
encouraged that all questions on appropriations be directed to Mr. Stith
directly.
On a
motion by Mr. Barlow, seconded by Mr. Thornbury, it was moved to suspend the
rules and hear all three readings of the Ordinance. All members present voted “Yes”.
On a
motion by Mr. Moore, seconded by Mr. Mumper, it was moved to amend the
attachment to the Ordinance. All members
present voted “Yes”.
On a
motion by Mr. Moore, seconded by Mr. Mumper, it was moved to suspend the rules
and hear all three readings of the Ordinance, as amended. All members present voted “Yes”.
On a
motion by Mr. Mumper, seconded by Mr. Moore, it was moved to pass the
Ordinance. All members present voted
“Yes”.
B. ORDINANCE AUTHORIZING THE
SAFETY-SERVICE DIRECTOR TO ADVERTISE FOR BIDS & ENTER INTO A CONTRACT FOR
THE PURCHASE OF 2,000 TONS, MORE OR LESS, OF SALT AT A BULK RATE.
Mr.
Mumper noted that Safety-Service Director Mr. Joe C. Geers appeared before
Council’s Committee of the Whole to announce that the cost of salt is very low
currently, and we should act quickly on procurement.
On a
motion by Mr. Mumper, seconded by Mr. Moore, it was moved to suspend the rules
and hear all three readings of the Ordinance.
All members present voted “Yes”.
On a
motion by Mr. Mumper, seconded by Mr. Moore, it was moved to pass the
ordinance. All members present voted
“Yes”.
C. ORDINANCE AMENDING CHAPTER 1335 TO ADOPT THE MOST RECENT EDITION OF THE ICC INTERNATIONAL PROPERTY MAINTENANCE CODE
DESIGNATED AS THE CITY OF
Mr.
Moore explained that moving to this code was a request from the Building
Department and asked the Law Director if the accompanied list of legislative
differences is complete. Mr. Kiser
explained that all contradictory codes have been removed or duly noted.
Mr. Moore asked the Mayor if the Building Department personnel were up to speed
on this code. The Mayor expressed
confidence that the department is prepared to enforce this code when it is
adopted.
Mr.
Schneider asked how often codes are to be updated. The Mayor responded that he is not sure about
regularity, but understands this is continually amended. Mr. Kiser explained that his ordinance will
identify the most current version as the City’s maintenance code. Ongoing, Council or the Building Department
can bring any conflicts to the attention of the Law Department.
On a
motion by Mr. Moore, seconded by Mr. Schneider, it was moved to hear the first
reading of the Ordinance. All members present voted “Yes”.
J) ADMINISTRATION
REPORTS
Mayor
Williams was present and mentioned that the May 30th
Mayor
Williams also noted that the new Kroger in Surrey Square will hold a ribbon
cutting ceremony June 25th at 8:00 a. m. and updated Council that
the generators are installed at the Police and Fire Departments and nearly ready
to go online.
The
Mayor also noted that the new pumper has arrived for the Fire Department. He
thanked Chief Goodman for the letter proposing donation to a volunteer
department in need.
Mayor
Williams detailed each of the many renovations at all the city parks including
Burwood, Millcrest, Fenwick and Hunter and reiterated that vandalism will be
attacked aggressively at all City property and parks.
When
opened for questions, Mr. Moore asked about the $90,000 in funds for the
Mr.
Schneider asked what happens to the train tracks for the project. Mr. Geers
said we would need to work around them as they are still owned by the railroad.
Mr.
Schneider then asked the timing of
During
the Auditor’s Report, Mr. Stith said the Monthly Auditor’s report will be
available online at the Auditor’s website, as indicated in letters sent to
Council.
Mr.
Stith also explained that there is a computer controls audit taking place,
which is an annual assessment of our computer infrastructure and security
processes.
Mr. Stith
also noted that the CAFR is on target for September submission, and confirmed
the plans to close the 2006/2007 audit by July, dependent on State Auditors
schedule.
Mr.
Stith further clarified the key numbering and appropriations process. Mr. Sanker explained specific examples, when
details of the exact key are indeed desirable.
Mr. Stith agreed and added perspective on additional checks and balances
that will catch most of these cases. The
goal is to encumber funds as soon as they are approved in order to provide a
high level of control and tracking.
During
the Law Director’s Report, Mr. Kiser elaborated on the Land Reutilization
Program. The list of available
properties would be obtained from the County and then explained the process
that will be used on a temporary basis.
Mr. Kiser asked for feedback on this process in particular.
Mr.
Kiser also updated Council on the Juvenile Court effort. The City was made aware of the formal request
process for a local
K) OTHER REQUESTS TO
ADDRESS COUNCIL
Council
heard from
Council
heard from Celine Brotherton of
Council
heard from
On a
motion by Mr. Mumper, seconded by Mr. Moore, it was moved to allow Kathleen
Braun, of
L) UNFINISHED BUSINESS
There
was no unfinished business.
M) NEW BUSINESS
Mr.
Gabbard asked if Huff Realty is in
The
Mayor replied it is in
Mr.
Sanker asked about the “speed wagon” on
Mr.
Moore reminded everyone that Rumpke will not pick up yard waste unless it is in
the paper bags, supplied free by the Health Department.
Mr. Gabbard
encouraged citizens to call police when people are nosing around
inappropriately, particularly in our parks.
Mr. Gabbard added that we must all be diligent on enforcing our stance
on vandalism and graffiti.
Mr.
Schneider submitted a cross walk letter to the Mayor.
N) COMMUNICATIONS
1. Letter from Auditor Re: Monthly report is now online
On a
motion by Mr. Moore, seconded by Mr. Mumper, it was moved to receive and file
the letter. All members present voted “Yes”.
2. Letter from Auditor Re:
Mr.
Moore questioned the deadline for filing and timing for public hearing. Ms.
Grote advised an extension could be requested, if needed.
On a
motion by Mr. Mumper, seconded by Mr. Moore, it was moved to receive and file the
letter and set a Public Hearing for the earliest date to be confirmed by the
Clerk of Council’s Office. All members
present voted “Yes”.
3. Letter from Mayor’s Office Re: Mayor’s Court Fines: May
On a
motion by Mr. Mumper, seconded by Mr. Moore, it was moved to receive and file
the report. All members present voted “Yes”.
O) EXCUSE ABSENT
MEMBERS
All members were present.
P) ADJOURNMENT
On a motion by Mr. Mumper, seconded by Mr. Moore, it was moved to adjourn. All members present voted “Yes”.
______________________________ ______________________________
J. Brian Mumper Jane
M. Grote
Clerk of Council President
of Council